THE CITY OF MARCO ISLAND
City Council Meeting Agenda
Chairwoman: Terri DiSciullo
City Council: John A. Arceri, Vickie Kelber, Michael F. Minozzi Jr.
S. Jeannette K. Patterson, William D. Trotter, E. Glenn Tucker
City Manager: A. William Moss
City Clerk: Laura Litzan City Attorney: Rich Yovanovich
Regular Meeting
Monday, January 17, 2005, 6:00 PM
Frank E. Mackle Jr. Community Park, 1361 Andalusia Terrace
Marco Island, Florida
Notice: Formal action may be taken on any item discussed or added to this agenda. Any person who decides to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing will need a record of the proceedings and may need to ensure that a verbatim record of the proceedings is made, which h record includes the testimony and evidence upon which the appeal is to be heard.
1. ROLL CALL
2. INVOCATION AND PLEDGE OF ALLEGIANCE
K. Greg Niles, Community Development Director
3. APPROVAL OF AGENDA
4. CONSENT AGENDA
All matters listed under this item are considered to be routine and action will be taken by one motion without separate discussion of each item. If discussion is desired by a member of Council, that item(s) will be removed from the Consent Agenda and considered separately.
(A) Council Minutes for January 3, 2005 (Regular Meeting)
5. PRESENTATIONS
(A) S.S. Jolley Bridge Toll: Feasibility Study
6. BUSINESS
(A) RESOLUTION – A Resolution to Commend Greg Niles for Service to the City of Marco Island.
(B) RESOLUTION – Police Officer’s Pension Plan.
(C) DISCUSSION – Award of Contract – South Collier Boulevard Engineering Services.
(D) DISCUSSION – Award of Contract – South Collier Boulevard Construction.
(E) DISCUSSION – Acceptance of Easements from Marriott.
(F) DISCUSSION – Appointments to Arts Advisory Committee.
(G) DISCUSSION – Consolidation of Public Works and Marco Island Utilities.
(H) DISCUSSION – Budget Calendar.
7. COUNCIL COMMUNICATIONS AND DISCUSSION
8. FUTURE AGENDA
9. PUBLIC COMMENT (ITEMS NOT ON THE AGENDA)
10. ADJOURN
We encourage our citizens to participate in the governing of Marco Island. Public comments are appreciated. We respectfully ask our
citizens to be courteous, and to respect the rights of others to petition City Council and express their opinions. We also ask that Public comment be limited to four minutes.
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: January 17, 2005
Agenda Item: 6 (F) Prepared By: A. William Moss, City Manager Date: January 11, 2005 |
Agenda Section: Business: Discussion |
Subject: Appointments to the Arts Advisory Department: City Council Committee |
BACKGROUND:
City Council is asked to consider appointments to the seven-member Arts Advisory Committee.
As requested, the vacancies were advertised and publicized to solicit interest from citizens.
As provided in Chapter 2, Article IV the members of advisory committees shall serve two-year terms, and the terms of the members shall expire on the first day of June following each City Council election. The terms for these members will expire in June 2006. Each council member shall reserve the right to recommend the appointment of one member. City Council may accept or reject the recommendation offered by the council member.
The following citizens have expressed a specific interest in serving on the Arts Advisory Committee:
Coral Aiken-Miller
Joel Gewirtz
Irene Horowitz
Monte Lazarus
Rose Ann Patterson
Carole Roberts
William Tietze
RECOMMENDED ACTION:
Appointment of seven citizens to the Arts Advisory Committee.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: January 17, 2005
Agenda Item: 6 (B) Prepared By: William P. Harrison, Finance Director Date: December 30, 2004 |
Agenda Section: Business: Resolution |
Subject: Police Officer’s Pension Plan Department: Finance |
BACKGROUND:
On December 7, 2004, City Council ratified a new three-year collective bargaining agreement with the Police Benevolent Association representing the City of Marco Island police officers. One of the terms of the agreement is the creation of a new pension plan for police officers. Police officers are now eligible for up to a five percent (5%) match on contributions they elect to make to the City’s Deferred Compensation Plan governed by regulations of Section 457 of the Internal Revenue Code. Employees are allowed to choose between plans administered by either the International City Management Association Retirement Corporation (ICMA-RC) or the Variable Annuity Life Insurance Company (VALIC).
The City’s matching funds for police officers participating in the program will be placed in a new Deferred Compensation Plan governed by Section 401 (a) of the Internal Revenue Code. By previous action, City Council has authorized the new plan with the ICMA-RC. The attached resolution authorizes the creation of this new plan with VALIC.
RECOMMENDED ACTION:
Approval of the attached resolution, authorizing a new 401 (a) Deferred Compensation Plan with VALIC for police officers matching funds.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: January 17, 2005
Agenda Item: 6 (G) Prepared By: A. William Moss, City Manager Date: January 4, 2005 |
Agenda Section: Business: Discussion |
Subject: Consolidation of Public Works and Department: City Manager Marco Island Utilities |
BACKGROUND:
In November 2003 the City of Marco Island acquired the water and wastewater utility assets of Florida Water Services Corporation. A new department, Marco Island Utilities, was created with the Department Director reporting directly to the City Manager. The FY05 budget continued to provide for a Marco Island Utilities Department with the Director and Utility Engineer reporting to the City Manager.
In July 2004 Mr. Rony Joel was hired as the City’s Public Works Director. Mr. Joel brought to the organization a significant amount of experience in the private sector, including experience in the design and operation of water and wastewater systems. Mr. Joel has involved himself in the development of the Utility Master Plan, including the five and ten-year capital improvement program.
In December 2004 Utility Director Jake Rohrich proposed to the City Manager that the Marco Island Utilities and the Public Works Department be consolidated under the direction of the Public Works Director. The basis for the recommendation was to maximize the talents and expertise of existing personnel to accomplish the overall goals of the City.
Public Works Director Rony Joel concurs with the recommendation and is willing to accept the additional responsibility. The City Manager also agrees that there is merit in reorganizing the Department so that Marco Island Utilities is under the direction of the Public Works Director.
By Charter and City Code the City Manager is responsible for the supervision and direction of all departments of the City. However, Section 2-85(c) provides that, “With the consent of Council, the manager may serve as the head of one or more such departments, offices, or agencies or may appoint one person as the head of two or more of them.” Because the budget provides for two separate departments, and because the City Manager is recommending that the Public Works Director shall be the head of both the Public Works Department and Marco Island Utilities, City Council is asked to consent to the reorganization.
RECOMMENDED ACTION:
Discussion. Consent for the approval of the reorganization to place Marco Island Utilities under the auspices of the Public Works Director.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: January 17, 2005
Agenda Item: 6 (H) Prepared By: William P. Harrison Date: January 4, 2005 |
Agenda Section: Business: DISCUSSION |
Subject: Department: Finance FISCAL YEAR 2005-06 BUDGET CALENDAR |
BACKGROUND: As part of our annual budgeting process, we traditionally have held two all-day workshops with the City Council to review the budget as proposed by your staff. The first workshop concentrates on the capital improvements portion of the budget; the second workshop deals with the operating budget and goals and objectives of each department. For review of the Fiscal Year 2005-06 budget, we are recommending the following dates for workshops:
FRIDAY, MAY 6, 2005: CAPITAL IMPROVEMENTS BUDGET
FRIDAY, JUNE 3, 2005: OPERATING BUDGET
RECOMMENDED ACTION: Establish workshop dates for Fiscal Year 2005-06 Budget.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: January 17, 2005
Agenda Item: 6 (D) Prepared By: Rony Joel Date: January 10, 2005 |
Agenda Section: Business: |
Subject: South Collier Boulevard Construction Department: Public Works |
BACKGROUND:
On December 30, the City received bids from two contractors on project 05-006, South Collier Boulevard. The two bidders and their bid, based on quantity-unit price, is:
Quality Enterprises: $7,355,163.06
DN Higgins: $8,969,534.80
The project has two major components: Roadway and underground utility. Evaluating the bids versus our consultant opinion of cost is presented below:
|
ROADWAY |
UTILITY |
TOTAL |
Quality |
$4,820,379 |
$2,469,783 |
$7,355,163.06 |
Higgins |
$6,164,219 |
$2,740,315 |
$8,969,534.80 |
Upon detail review of Quality bid, it became obvious that they may have made an error in the unit price for Architectural Pavers. The bid item was in square yards. It appears that they used a price based on square feet.
We contacted Paul Moriarty, Vice President of Quality and asked that they review this bid item. They immediately realized that they neglected to provide the cost at the correct bid unit. They provided us documentation from their subcontractor reflecting the subcontractors unit estimate based on square feet and documenting the error they made. Quality should have multiplied the subcontractors price by nine (9) to comply with the bid form units. In addition, the unit price for 16 inch PVC pipe was in error and was properly documented by Quality.
Our Construction Bidding Documents include the following terms under Part B: Instruction to Bidders, Section 4. Right to Reject Proposals: "The Owner reserves the right to reject any and all Bids or to waive informalities and negotiate directly with the apparent lowest and most qualifies Bidder to such extent as may be necessary for budgetary reasons."
An additional $295,212.60 is required to correct the error. The corrected total bid price will be $7,742,674.26.
Staff has reviewed this matter with legal Council and he concurs that the City may proceed, with awarding Quality Enterprises this project.
To insure that the project meets our desired schedule, the contract includes a No Excuse Bonus for timely completion of the Collier Boulevard segment between Spruce and Maple (Marriott property) and a No Excuses Liquidated Damage Charge for the untimely completion of the same segment and overall project.
Funding for this project will come from two sources: Public Works CIP budget and Utility Department budget.
COST COMPARISON
|
ROADWAY |
UTILITY |
TOTAL |
Quality |
$5,082,790.86 |
$2,594,883.40 |
$7,742,674.26 |
City Budget |
$5,828,807.00 |
$3,720,000.00 |
$9,548,807.00 |
The $746,017 difference between the Public Works budget and the contractor unit price bid will be needed for the following items:
1. Contract with Kimley-Horn to provide engineering services during construction ($216,012.00)
2. A no excuse bonus, in the sum of $200,000, will be paid for the on-time completion of all work required for the safe and complete opening of S. Collier between the Marriott property limits, to insure the $2,500,000 contribution from Marriott to this project.
3. Full time on site resident inspection services ($105,000).
4. Use as project contingency to pay for actual quantity unit items. The bid is based on an approximate quantity.
Council had requested that an alternative bid be prepared to provide architectural pavers rather than concrete for the eight (8) foot shared use sidewalk. Quality bid for this item is $402,993.54. The overall impact to the project will be an additional $200,000.This project does not have the funds to pay for this added cost. The project as currently designed has significant number of areas that are paved with architectural pavers and staff recommends that the shared use sidewalk remain concrete as in the contractors base bid.
RECOMMENDED ACTION:
Authorize the City Manager to enter into an agreement with Quality Enterprises for the construction of South Collier Boulevard for a quantity-unit price amount of $7,742,674.26.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: January 17, 2005
Agenda Item: 5 (A) Prepared By: A. Rony Joel, Public Works Director Date: January 10, 2005 |
Agenda Section: Business: Discussion |
Subject: S.S.Jolley Bridge Toll: Department: Public Works Feasibility Study |
BACKGROUND:
The S.S. Jolley Bridge on State Road 951 spans the Marco River. The bridge became operational in late 1969. The useful life of the bridge is nearing its end. Major rehabilitation will be required in the next five to seven years.
The Collier Metropolitan Planning Organization (MPO) has included the addition of a second span on its list of unfounded priority projects for State and Federal funding since at least 1992. The second S.S. Jolley Bridge has been the Number Two ranked project on this list since 2001.
The latest cost estimate for the second span is between $38-40 million in (2010 $’s). Collier County’s “fair share” allocation of State and Federal Surface Transportation Program funding is expected to decrease from its current $8 million level to perhaps as low as $4 million annually. The MPO, County and City of Marco Island are concerned with the amount of time that it will take to accumulate the necessary dollars to fully fund project construction, even once it becomes the MPO’s top priority. These stakeholders are jointly exploring creative options to expedite the construction of a second span.
Tolling of the S.S. Jolley Bridge may be a viable option that should be evaluated by local stakeholders. This bridge once had a toll of approximately ten cents, which was discontinued in the early 1980’s. Funding for a toll-feasibility study will give City Council and County government the necessary information to proceed with a decision of the feasibility of tolling this bridge.
The second span of the S.S. Jolley Bridge will have the following positive impacts:
1. Hurricane Evacuation: Providing safe and effective evacuation routes for residents and visitors is of paramount importance to local officials and the need for such facilities was demonstrated repeatedly during the 2004 Hurricane Season. Depending on the nature/landfall of a hurricane, the entire City of Marco Island would be subject to mandatory evacuations under Tropical Storm or Category One hurricane events. CR 92, the only other evacuation route off of Marco Island, is only a two-lane facility for its entire nine-mile length to US 41.
2. Congestion Relief: The SR/CR 951 corridor serves as the primary means of ingress/egress for the City of Marco Island, which has a permanent population of over 15,000 and a peak seasonal population of approximately 35,000 residents. In 2003, the S.S. Jolley Bridge carried an Annual Average Daily Traffic volume of 25,500 vehicles. Average daily volumes increased to nearly 30,000 vehicles during the peak season. Congestion becomes even more problematic when crashes or breakdowns occur on or near the Bridge, since no auxiliary lanes exist to move traffic around an accident scene or breakdown.
3. Repair the Deteriorating Bridge: The S.S. Jolley Bridge is 35 years old and will require major repair, including deck replacement and pier repair. The bridge does not meet current design standards and the plan is to repair this bridge, once the new bridge is completed. If a new bridge is not built, the existing bridge would need to be closed for a two-year period, causing major economic impact on the Island.
The subject toll-feasibility study will include numerous components that will gage public receptiveness to tolls, and how a fee schedule can be developed and implemented to maximize the toll receipts that would be used to finance the construction of a second span. Some of the components used to gage receptiveness will be through:
1. Public Outreach
a. Development of general fee schedule scenarios that can be used to illustrate impact on typical motorist and timeframe of bridge construction.
b. Outreach through presentations to civic organizations, Chamber of Commerce and Island businesses.
c. Method with which to address public comments and questions regarding project.
2. Development of Fee Schedule Scenarios
a. Elasticity Analysis (Jolley Bridge vs. CR 92)
b. Amount needed to finance new bridge; determination if/when tolls could be discontinued
c. Resident rate/permits
d. Discounts for carpool/employer vanpools
e. Special rates for trucks
f. Variable pricing according to time of day to allow service employees/contractors a reduced rate
g. Impacts of transit
h. Costs to administer toll collections and responsibility of such
i. Placement, configuration, and cost of toll plaza
RECOMMENDED ACTION: Receive presentation.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: January 17, 2005
Agenda Item: 6 (C) Prepared By: A. Rony Joel, Public Works Director Date: January 10, 2005 |
Agenda Section: Business: Discussion |
Subject: South Collier Boulevard Improvements: Department: Public Works Engineering Services During Construction |
BACKGROUND:
This project consists of oversight of construction and contract administration for construction of improvements for South Collier Boulevard between San Marco Road and Winterberry Drive.
Kimley-Horn and Associates (KHA) was the design engineer. The detail scope of services to be provided and the Not-to-Exceed fee is attached to this yellow sheet.
In general, KHA will prepare monthly construction administration documents; respond to contractor’s questions; review shop-drawing submittals; review monthly progress estimates and pay requests; and inspect the project as needed.
RECOMMENDED ACTION:
Discussion. Approve and authorize the City Manager to enter into an agreement with KHA for a sum not to exceed $216,012.00.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: January 17, 2005
Agenda Item: 6 (E) Prepared By: K. Greg Niles Date: January 12, 2005 |
Agenda Section: Discussion Business: |
Subject: Acceptance of Easements at the Marriott Department: Community Development |
BACKGROUND:
The City and the owners of the Marriott hotel property are engaged in the final preparation of easement documents for two locations on the campus. The first easement will encompass a 30’ x 30’ area at the corner of Spruce Avenue and South Collier Boulevard. The purpose of this easement is to provide a location for the installation of a pedestrian node, which will include a shaded structure, hardscape and landscape elements. Attached is a rendering of the proposed pedestrian node, which has been endorsed by the property owner, and which will be funded in part by a $50,000 enhancement project award. Construction of the node will occur in conjunction with the South Collier Boulevard reconstruction project.
The second location involves the existing lift station by the new tennis courts. The existing easement area will be expanded to provide enhanced access to the lift station, and for new fencing.
Copies of the current draft easements are attached for Council’s review. Upon final legal review the easement documents will be ready for execution.
RECOMMENDED ACTION:
Discussion; motion to accept easements upon final legal review.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: January 17, 2005
Agenda Item: 6 (A) Prepared By: A. William Moss Date: January 11, 2005 |
Agenda Section: | | 
