THE CITY OF MARCO ISLAND
City Council Meeting Agenda
Chairwoman: Vickie Kelber
City Council: John A. Arceri, Terri DiSciullo, Michael F. Minozzi Jr.
S. Jeannette K. Patterson, William D. Trotter, E. Glenn Tucker
City Manager: A. William Moss
City Clerk: Laura Litzan City Attorney: Rich Yovanovich
Special-Called Meeting
Tuesday, November 1, 2005, 5:00 PM
Frank E. Mackle Jr. Community Park, 1361 Andalusia Terrace
Marco Island, Florida
Notice: Formal action may be taken on any item discussed or added to this agenda. Any person who decides to appeal any decision made by the City Council with respect to any matter considered at this meeting or hearing will need a record of the proceedings and may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be heard.
1. ROLL CALL
2. BUSINESS
(A) Hurricane Wilma
(B) Employee Salaries and Benefits
(C) Award of Contract – WWTP Pond Fill
(D) Award of Contract - ASR Wells (#'s 7,8,9) at Marco Lakes
(E) Award of Contract - WWTP MBR Final Design
(F) Purchase of Secondary Police -Fire/Rescue Vessel
3. COUNCIL COMMUNICATIONS AND DISUCSSION
4. FUTURE AGENDA
5. PUBLIC COMMENT (ITEMS NOT ON THE AGENDA)
6. ADJOURN
We encourage our citizens to participate in the governing of Marco Island. Public comments are appreciated. We respectfully ask our citizens to be courteous, and to respect the rights of others to petition City Council and express their opinions. We also ask that Public comment be limited to four minutes.
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: November 1, 2005
Agenda Item: Prepared By: A. William Moss, City Manager 2(B) Date: October 31, 2005 |
Agenda Section: Business: Discussion |
Subject: Employee Salaries and Wages Department: City Council |
BACKGROUND:
This matter was deferred from the October 17, 2005 City Council meeting.
On September 19, 2005 Councilman Tucker proposed and City Council agreed to schedule a discussion regarding employee salaries and wages. This topic was previously discussed at Council meetings and at the budget workshop in recognition of the lack of affordable housing in Collier County for employees, the increase in the cost of living, particularly in recent months, and the increasingly competitive labor market.
The City Manager and Department Directors discussed problems associated with employee salaries and benefits and developed recommended solutions for consideration. These include the following in order of recommended priority:
1. Develop Police Department Pension Plan. The current Defined Contribution Retirement Plan (401a) would be replaced with a traditional Defined Benefit Plan under the provisions of Chapter 185, Florida Statutes. Funds would be received from the Police Officers, the City, and the State of Florida based on a formula of allocations from casualty insurance proceeds.
2. 5% Contribution to 401(a)/457 Retirement Accounts for Non-Union Employees. Historically employees within a collective bargaining unit have received greater salary and benefit increases than non-union employees. This action will help equalize benefits among all employees. Police and Fire-Rescue have or will have a Defined Benefit Pension Plan and will not receive this benefit.
3. Gasoline Debit Cards. Provide gasoline debit cards to employees required to commute. Eligible employees would be those who live beyond the intersection of 951 and 41. Debit cards would be provided each month until such time as fuel costs return to traditional levels.
4. Targeted Salary Adjustments. Department Directors and the City Manager would identify those positions that may be subject to turnover due to skill levels and market competition; are difficult to recruit and retain; require adjustments for fairness and equity within the organization; or to recognize employees in those positions who provide extraordinary value to the organization and the community.
5. Longevity Bonus. All employees with five or more years of service would receive a longevity bonus and special recognition at a City Council meeting. Thereafter, as each employee attains a five-year increment the employee would receive a bonus from City Council.
6. Performance/Safety Incentive. An amount equal to 1% of salaries would be set aside in each department. A cash award will be made available to City employees for their excellent work safety record over the past year and, therefore, limited worker compensation losses. The balance would be allocated to Department Directors for those employees who have exhibited exceptional performance, such as solving a major crime, an extraordinary rescue effort, achieving an exceptional work product, providing an outstanding level of service, etc.
Because of the unknown cost of establishing a new Police Pension Plan, the estimated cost to the General Fund for the above recommendations cannot be determined. The range of General Fund estimates to fund all of the above is between $597,000 - $647,000.
RECOMMENDED ACTION:
Discussion.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: November 7, 2005
Agenda Item: Prepared By: Rony Joel 2(C) Date: October 29, 2005 |
Agenda Section: Business: |
Subject: Award of Contract – WWTP Pond Fill Department: Utilities |
BACKGROUND:
The City is upgrading its Wastewater Treatment Plant and an existing holding pond will have to be backfilled to provide a location for the installation of the new MBR Wastewater treatment system.
On October 2, 2005, RFB 05-064 was issued and advertised in the Naples Daily News and nine construction companies were directly issued RFB packages.
Bid opening was scheduled for October 24, 2005, and then delayed until October 28, 2005, by WILMA.
Only one bid was received. Quality Enterprises-USA, submitted a bid of $138,718.25.
Time is of the essence for this project and further delays for a re-bid might jeopardize having the site ready for the delivery of the equipment from Zenon.
RECOMMENDED ACTION:
Recommend authorizing the City Manager to enter into a contract for WWTP Pond fill with Quality Enterprises-USA for a cost of $138,718.75.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: November 1, 2005
Agenda Item: Prepared By: Bruce Weinstein, P.E., Senior Project Manager 2(D) Date: October 29, 2005 |
Agenda Section: Business: Discussion |
Subject: Contract Award for Three (3) ASR Wells Department: Marco Island Utilities At Marco Lakes (#’s 7, 8, 9) |
BACKGROUND:
The Marco Lakes site currently has three (3) fully operational raw water ASR wells. Currently, a driller, Southern Well Services, is completing the installation of three (3) additional ASR wells at the site. Two of those new wells have been completed and were approved for injection of raw water by Florida Department of Environmental Protection. The third new ASR well is almost complete. [Marco Island Utilities is expecting approval in November 2005 of its application to the South Florida Water Management District (SFWMD) to increase in our Water Use Permit to allow withdrawal of up to 25 mgd from Marco Lakes during the rainy season.]
The three (3) new ASR wells once installed would bring the total number to nine (9) ASR wells. These ASR wells will provide the additional raw water (with low salt content) for lower cost treatment to produce potable water compared to the higher treatment cost of operating the Reverse Osmosis Plant and its dwindling resource of brackish water suitable for treatment. Eventually twelve (12) ASR wells may be needed to meet the City of Marco Island’s water needs, especially if the salt content of the brackish water for the RO Water Treatment Plant continues to increase thereby limiting the production at that facility.
The installation of three more wells (7, 8, 9) will also require the installation of the well pumps, associated piping and instrumentation to the existing system, expansion of the treatment system with additional filters for the new wells, and a new pumping and intake system of raw water to provide the higher flow. These and other improvements are estimated to cost $2,196,000.
Four bids were received based on the specifications prepared by MIU’s consultant Water Resource Solutions. The low bidder was Rowe Drilling Company, Inc. (Rowe) with a price per well of $379,700 and one time charge of $15,000 to mobilize to the site. For three wells the price is $1,154,100. The other three bidders had total prices for three (3) wells of $1,371,242, $1,710,365 and $1,872,025. In addition the next lowest price of mobilization to the site was $110,000.
Water Resource Solutions, the City’s ASR consultant, will provide system design, construction oversite and startup assistance during the construction of the ASR wells.
The overall final cost of the three new ASR wells is estimated to be $3,600,000. The South Florida Water Management District is contributing $900,000 toward our ASR project.
RECOMMENDED ACTION:
Authorize the City Manager to enter into contracts with Rowe Drilling Company, Inc. for up to $1,154,000 for installation of up to three (3) ASR wells at the Marco Lakes Site, as well as award an engineering contract to Water Resource Solutions for a not to exceed value of $250,000.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: November 1, 2005
Agenda Item: Prepared By: Rony Joel, Public Works Director 2(E) Date: November 1, 2005 |
Agenda Section: Business: |
Subject: Contract Award for WWTP – MBR Department: Marco Island Utilities Final Design |
BACKGROUND:
As part of the Marco Island Utilities 5 year Capital Improvement Program, numerous projects to improve, replace and increase the capacity of the Wastewater Treatment infrastructure are included. A single engineering firm was selected by City Council to perform design or design/build services for the Wastewater Treatment Plant.
To select a design/build firm, a Request for Qualifications was distributed on November 23, 2004, to over 85 engineering firms. There were six (6) firms that submitted their qualifications.
A selection committee of six people ranked the submittal of each of the firms and the rankings were combined, yielding an overall evaluation.
The top three firms were determined to be: CDM, Hole Montes, and MWH.
Following the presentation, the Selection Committee unanimously chose CDM as the best qualified firm to provide those engineering services.
The first major phase is the conversion of the one mgd plant to a three mgd. Staff and CDM have developed a scope and budget to complete the design for this phase. The current estimated not to exceed fee for final design is $624,976.
RECOMMENDED ACTION:
Authorize the City Manager to enter into a contract with CDM for the final design of the MBR process modifications for a not to exceed fee of $624,976.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: November 1, 2005
Agenda Item: Prepared By: Roger Reinke, Chief of Police 2(F) Date: November 1, 2005 |
Agenda Section: Business: |
Subject: Secondary Police – Fire/Rescue Vessel Department: Police |
BACKGROUND: On November 5, 2004 City Council approved the purchase of a 26-foot Donzi special service boat for use as a dual service Police – Fire/Rescue vessel docked at the Marco Island Yacht Club to replace the decommissioned original 20-foot catamaran style Police – Fire/Rescue vessel. At this meeting there was discussion about the potential need for a secondary vessel docked at the south end of the Island to improve response time in emergencies, provide alternatives when the primary vessel was being
maintained and address other needs in our community.
Our recent experience with Hurricane Wilma demonstrated a need for a secondary vessel that can be operated in shallow water in the event of a large storm surge. Additionally, a secondary vessel could be used to survey our many miles of canals post storm to determine damage, debris removal needs and provide security while the larger 26-foot Donzi can patrol the river, coast and larger bays.
Supervisors from the Police and Fire Departments were assigned to explore the needs and costs of a secondary vessel. A 22-foot shallow draft vessel with a single outboard engine was identified as the appropriate vessel to complement the current 26-foot deep-water vessel. This vessel would be appropriate for police patrol, fire-rescue operations and post-hurricane assessment.
A survey of twelve marine dealers found quoted costs to range from $20,000 to $43,571. A local marine dealer, Trapper Custom Marine, offered to provide a vessel meeting our specifications at a substantial reduction in out-of-pocket costs by agreeing to accept in trade a surplus outboard motor, and rig the new vessel with compatible components removed from our de-commissioned Police – Fire/Rescue vessel. Trapper Custom Marine will provide a 2006 22-foot Pathfinder built and rigged to City specifications for $10,000 plus trade of a used Yamaha 175 horsepower outboard engine. An additional $7,840 will provide for the required equipment such as 800 MHz and VHF radios, Global Positioning System, T-top, and graphics. Total cost is $17,840.
There are two funding sources proposed for this purchase. A Federal grant passed through the state would provide for $3,560 toward this purchase with the remaining $14,280 coming from City contingency funds.
RECOMMENDED ACTION: Approve purchase of a secondary Police – Fire/Rescue vessel. |
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
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