THE CITY OF MARCO ISLAND
City Council Meeting Agenda
Chairwoman: Terri DiSciullo
City Council: Ted Forcht, Chuck Kiester, Michael F. Minozzi Jr.,
Robert J. Popoff, William D. Trotter, E. Glenn Tucker
City Manager: A. William Moss
City Clerk: Laura Litzan City Attorney: Rich Yovanovich
Special-Called Meeting
Monday, October 9, 2006, 6:00 PM
Frank E. Mackle Jr. Community Park, 1361 Andalusia Terrace
Marco Island, Florida
1. ROLL CALL
2. BUSINESS
(A) RESOLUTION - Urban County Cooperation Agreement.
(B) DISCUSSION - Award of Contract - Leland Way and Sandhill Street Shared Use Pathway.
(C) DISCUSSION - Award of Contract - North Collier Boulevard Phase 3 - Mill and Overlay from Rose Court to SS Jolley Bridge.
(D) DISCUSSION - Award of Contract - Water Main Improvements for Winterberry Drive, South Barfield Drive and Ludlow Road.
(E) DISCUSSION - Sewer Assessment Cost.
3. ADJOURN
We encourage our citizens to participate in the governing of Marco Island. Public comments are appreciated. We respectfully ask our citizens to be courteous, and to respect the rights of others to petition City Council and express their opinions.
We also ask that Public comment be limited to four minutes. The timekeeper located on the podium is there to assist citizens with keeping track of the four-minute public comment period. The green light will change to a flashing green light when the speaker has two minutes remaining; the light will turn yellow when one minute remains; the light will turn red and a tone will sound when time has expired.
REQUEST FOR CITY COUNCIL CONSIDERATION
Meeting Date: October 9, 2006
Agenda Item: Prepared By: William P. Harrison 2(A) Date: October 5, 2006 |
Agenda Section: Business:
Resolution |
Subject: Department: Finance URBAN COUNTY COOPERATION AGREEMENT |
BACKGROUND: City Council is asked to consider a three-year extension to the Urban County Cooperation Agreement with Collier County.
In both 2000 and 2003, the City of Marco Island, the City of Naples, and Collier County approved three-year agreements for the management of Community Development Block Grant (CDBG) funds. Under the terms of this agreement, Collier County assumes the responsibility for management of the program and submits eligible projects to the Federal Housing and Urban Development (HUD) Department for funding. This agreement has served the City well, with funds received several years ago for an eligible project to upgrade the storm drainage system on Tallwood Court. Attached for City Council’s review is a resolution and copy of the Urban County Cooperation Agreement.
RECOMMENDED ACTION: Approval of the attached resolution, authorizing the Chairwoman to execute a new three-year contract for the Urban County Cooperation Agreement.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Special Called Meeting
Meeting Date: October 9, 2006
Agenda Item: Prepared By: A. William Moss, City Manager 2(E) Date: October 2, 2006 |
Agenda Section: Business – Discussion |
Subject: Sewer Assessment Cost Department: City Manager |
BACKGROUND:
The purpose of this Special Called Meeting is to discuss the costs and funding sources for the Septic Tank Replacement Program.
Councilor Popoff proposed, and City Council agreed, to schedule a Special Called Meeting to discuss the cost allocation of the Septic Tank Replacement Program.
This topic was discussed during the Five-Year Capital Improvement Program Workshop Meeting of May 9, 2006. The attached excerpt, “Septic Tank Replacement Program – Funding Options,” is taken from the CIP Budget packet and is included for reference. Furthermore, Assessment Options were discussed and approved by City Council on August 21, 2006, and are summarized in the attached Memorandum of the same date.
New information since the August 21, 2006 meeting is the receipt of the draft “Water and Wastewater Capital Facilities Fees” dated September 28, 2006. At City Council’s direction, an analysis of the water and wastewater capital facilities fees (impact fees) was authorized. The analysis was commissioned to determine the appropriate water and wastewater impact fees. City Council also considered whether it would be appropriate to have an impact fee for those vacant properties within the sewered areas equal to the “Capacity Cost” for properties in the sewer assessment districts.
The current water impact fee is $1,800. The current sewer impact fee is $2,910. The current “Capacity” component of the assessment charges for the STRP, with prepayment discount, is $5,252. (Without prepayment discount, the “Capacity Cost” assessment will be $5,587.) The “Capacity” portion of the assessment includes the current impact fee of $2,910. The impact fee was included to allow customers the option of paying the impact fee in cash upon connection to the central sewer system.
City Council may wish to consider increasing the sewer impact fee to the proposed rate of $4,990 per ERC as recommended by Public Resources Management Group. This fee would be applicable to all future development in the City, including vacant lots in the sewered areas of the City. The impact fee would be applicable to single family dwellings, multi-family, and commercial properties.
City Council may also wish to reduce the “Capacity” portion of the assessment from $5,252 to the proposed impact fee rate of $4,990, a reduction of $262. The net effect of this change would be that all properties, whether sewered or unsewered, would pay the same impact fee (Capacity Cost) as those within the STRP.
Increasing the sewer impact fee to $4,990 would result in additional revenue as properties are developed in the areas that are currently served by the central sewer system. Reducing the “Capacity Cost” from $5,252 to $4,990 would result in a loss of revenue from earlier projections. The net effect of this change is as follows:
Revenue Loss = 6,127 ERCs x $262 = $1,605,274
Revenue Gain = 683 undeveloped s/f parcels x $2,080 = $1,420,640
Essentially, the net revenue loss by reducing the capacity cost and increasing the impact fee is inconsequential.
If Council elects to increase the sewer impact fee to $4,990, then it is reasonable to eliminate the entire “capacity cost” component of the assessment for future districts and replace it with the sewer impact fee. For the two districts under construction and the five districts to be established, the “capacity cost” could be reduced to the revised impact fee of $4,990.
Councilman Popoff intends to propose several other alternatives in addition to the above discussed impact fee. One proposal that is readily quantifiable is the removal of the street resurfacing component of sewer construction costs. By accepting the premise that all benefit from a newly resurfaced street, and that all streets are resurfaced periodically, then all should share in the cost. Therefore, the cost to resurface should be removed from the sewer assessment and shared by all in the community.
After quickly reviewing the resurfacing component of the Tigertail and South Barfield Assessment Districts under construction, the cost represents about 10% of the sewer construction project. Assuming the resurfacing component represents 10% of the construction costs for all districts, the cost per ERC ranges from a low of $1,053 (South Barfield) to a high of $2,313 (Estates). The average reduction per ERC is $1,593. Should Council agree to remove the street resurfacing component, then the reduction should be reflected in the “construction cost” component of the assessment for each district.
The total estimated resurfacing component of the STRP construction is $9 million. Should Council choose to remove this component and reduce the construction cost component of the assessment (by $1,053 to $2,313, or average of $1,593), then the STRP will have a corresponding revenue shortfall of $9 million over seven years.
There are alternatives to raise the revenue from sources other than assessment to property owners in the sewer assessment districts. Perhaps the most defensible is to increase the water and wastewater rate base by 6% next year, or increase the rate base over three years at about 2% per year. This increase will be in addition to any COLA or other increases that may be required.
Another option is to raise $9 million through a 20-year utility revenue bond issue. This would require a one-time 2%-3% increase in the utility rate base to fund the annual debt service payments.
City Council may recall that the “capacity” component of the assessment was originally $6,298 (prepayment amount). Incorporating the above reductions with earlier decisions, the assessment cost reduction is as follows:
Capacity Cost $6,298
Less: Grants $1,046
Revised Impact Fee 262
Street Resurfacing $1,593 (avg.)
Total $2,901
On average, the assessment costs can be reduced by nearly $3,000.
RECOMMENDED ACTION:
1. Consider increasing water and wastewater impact fee as recommended by PRMG and authorize preparation of the required ordinance/resolution.
2. Consider removing the street resurfacing component of the construction cost to reduce the assessment by $1,593 on average.
3. Select acceptable method to raise $9 million to off-set the removal of the street resurfacing component from the assessment.
4. Discuss and accept other alternatives that may be proposed.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Special Called Meeting
Meeting Date: October 9, 2006
Agenda Item: Prepared By: Rony Joel 2(C) Date: September 29, 2006 |
Agenda Section:
Business: Discussion |
Subject: Award of Contract for North Collier Boulevard Department: Public Works Phase 3 – Mill and Overlay from Rose Ct. to the S.S.
Jolley Bridge |
BACKGROUND:
City Council is asked to consider an award of contract to the lowest responsible bidder for North Collier Boulevard – Phase 3, the milling and overlaying of the existing pavement from Rose Court to the S.S. Jolley Bridge.
As a continuation of the North Collier Boulevard Project, this contract is for the milling and asphalt overlay of approximately 21,338 square yards of existing asphalt pavement between Rose Court and the S.S. Jolley Bridge. Also included in the work are minor curb and gutter replacement areas and the installation of new pavement markings.
The project was advertised and two bids were received:
1. Quality Enterprises, USA, Inc. $564,530
2. Better Roads, Inc. $528,692
Kimley-Horn and Associates, the consulting engineer for this project, provided an engineers estimate of $449,007.30. Two asphalt related bid items exceeded the engineers estimate by over $100,000.00 due to the increase in petroleum related products over the last several months. It is anticipated that this work will be completed by December 22, 2006.
Funding for this project is budgeted in the FY 06 and FY 07 Roadway Improvements CIP, Project #09 ($12,071,513).
Based on the lowest bid and a very extensive client list, staff recommends that Better Roads, Inc. be awarded the bid.
All median landscaping will be replaced under a separate budget item.
RECOMMENDATION ACTION:
Award of contract to Better Roads, Inc. for the construction of the North Collier Boulevard Phase 3 – Mill and Overlay Project for a sum of $528,692 and authorize the City Manager to execute the contract.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Special Called Meeting
Meeting Date: October 9, 2006
Agenda Item: Prepared By: Rony Joel, Public Works Director 2(B) Date: October 2, 2006 |
Agenda Section: Business: Discussion |
Subject: Award of Contract for Leland Way and Sandhill Department: Public Works Street Shared Use Pathway |
BACKGROUND:
City Council is asked to consider an award of contract to the lowest responsible bidder for the construction of a shared use pathway from San Marco Road down Sandhill Street, turning on Leland Way and ending on Andalusia Terrace.
In furtherance to the City’s goal of achieving Community Recreational Complex connectivity, this eight (8) foot wide shared use concrete pathway facility will provide for safer walking or biking access between the YMCA at San Marco Road and Sandhill Street and Mackle Park on Andalusia Terrace. In addition, this pathway will connect two existing primary bicycle routes along San Marco Road and South Heathwood Drive. This pathway also facilitates the connectivity between schools (Tommie Barfield Elementary School and the Charter Middle School), recreational centers (YMCA and Mackle Park), and the Public Library (and future museum site) on South Heathwood Drive.
The project was advertised and three bids were received:
1. Quality Enterprises USA $312,738
2. D. N. Higgins $373,563
3. Bonness $432,527
The budget for this project was originally established in 2004 at a cost of $293,601, and includes a State of Florida Department of Transportation Local Agency Program (LAP) funding grant of $150,937. The balance of $19,137 will come from the City’s Contingency Fund. The completion schedule for this project is within 60 days of granting a construction Notice to Proceed.
RECOMMENDED ACTION:
Award of contract to Quality Enterprises USA, Inc. for the construction of the Leland Way and Sandhill Street Shared Use Pathway for a sum of $312,737.76 and authorize the City Manager to execute the contract.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
REQUEST FOR CITY COUNCIL CONSIDERATION
Special Called Meeting
Meeting Date: October 9, 2006
Agenda Item: Prepared By: Rony Joel, Public Works Director 2(D) Date: October 3, 2006 |
Agenda Section:
Business: Discussion |
Subject: Award of Contract for Water Main Improvements Department: Public Works Engineering Winterberry Drive, South Barfield Drive and Ludlow Road Water Main
Replacement |
BACKGROUND:
City Council is asked to consider an award of contract to the lowest responsible bidder for the Water Main Improvements for Winterberry Drive, South Barfield Drive and Ludlow Road.
The Utility Master Plan had identified water pressure problems in the Estates area. Based on our consultant’s findings this Capital Improvement Project will resolve this issue. This contract is for the installation of a new 18-inch water main along Winterberry Drive from Heathwood Drive to just west of the East Winterberry Bridge, a new 12-inch water main along Barfield Drive from Winterberry south to Inlet Drive, and a new 12-inch water main along Ludlow Road from South Barfield Drive to Inlet Road.
The project was advertised and three bids were received:
1. Quality Enterprises, USA, Inc. $1,310,300
2. DN Higgins, Inc. $1,013,905
3. Master Excavators, Inc. $ 997,210
TBE Group, the consulting engineer for this project, provided an engineers estimate of $1,261,500 for the project.
Funding for this project is budgeted in the FY 06 Capital Reserve Fund, Potable Water Lines G/L # 400-536-9533-6450 ($1,310,723).
Based on the lowest bid and a very extensive client list, staff recommends that Master Excavators, Inc. be awarded the bid.
RECOMMENDED ACTION:
Award of contract to Master Excavators, Inc. for the construction of the Water Main Improvement Project for a sum of $997,210 and authorize the City Manager to execute the contract.
Reviewed by Department Director Reviewed by City Manager |
Council Action: Motion by: Second by: |
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