City of Marco Island - City Council

MEETING - DECEMBER 17, 1997, 2:00 P.M. AT THE YMCA

The meeting was called to order at 2:00 P.M. by Chairman Harry Cowin. Council Members present were, Chairman Cowin, Vice-Chairwoman Ruth Schuler, Councilman Dave Brandt, Councilman Ed Day, Councilman Kjell Pettersen, Councilman E. Glenn Tucker, and Councilman John Soldenwagner. Also present was Ken Cuyler, Interim City Attorney; Pat Berry, Interim Assistant City Clerk; Chief Dwyer, Marco Island Fire Department and Advisory Committee Chairpersons.

All members were present.

1. INVOCATION AND PLEDGE OF ALLEGIANCE

Chairman Cowin asked for a moment of silence in memory of Collier County Deputy Joe Jones.

2. ITEMS ADDED TO THE AGENDA

Two items were added to the agenda 10 (a) Attorney Cuyler - Bank Resolution 14 Chief Dwyer - discussion on advisory committee staff.

A MOTION was made by Councilman DAY, seconded by Councilman SOLDENWAGNER, to accept the agenda as amended. Motion carried unanimously.

3. APPROVAL OF AGENDA AND CONSENT AGENDA

No action at this time

4. APPROVAL OF MINUTES

No action at this time

8. CITY MANAGERS REPORT

No action at this time

9. PUBLIC SAFETY REPORT

No action at this time

10. CITY ATTORNEY REPORT

Attorney Cuyler discussed communications between Advisory Committee Members and Council Members. Memos can be used as a one way communication for adding items to the agenda only. A copy of the memos will be distributed in the press boxes. Inter-communications will be in violation of the Sunshine Law.

Attorney Cuyler will present the Bank Resolution at the December 22nd meeting.

Councilman DAY read appointing order into the record. All Advisory Committee chairs will distribute to all committee members.

(a) Discussion will all Committee Chairs.

Budget Advisory Committee Chairman, Thomas Owens, addressed the Council. December 11th was the first meeting of the Budget Committee. The committee is currently working on their mission statement and a final copy will be submitted to the Council for approval. All meetings will are scheduled for 4:00 P.M. on Tuesdays though year end.

Facilities Advisory Committee Chairwoman, Karen Urbanik, addressed the Council. The mission statement is on hold and awaiting guidance from the Council. The committee is presently working on a timeline for the next six month. They are looking to the Council for direction. Items

needing immediate attention are the sound equipment and the agreement with the YMCA. Long term space requirements will be addressed as the needs arise. The committee will address office space for Council members.

Charter Review Advisory Committee Chairman, Monte Lazarus, addressed the Council. The first meeting of the committee was held on December 9th. Lazarus presented a draft copy of their mission statement. The committee welcomed input from citizens.

Marco Island Planning Board Chairman, Rich Nelson, addressed the Council. Nelson stated that 10 variance petitions are awaiting action. The meeting scheduled for January 9th will address these petitions. Cuyler will provide a Resolution for boat dock extensions. The Planning Board will present a report and cost analysis for establishing a permitting and licensing department on Marco Island.

Public Safety Chairman, Bob Stakich, addressed the Council. The committees first meeting was held on December 9th. The committee is currently working on their mission statement. Stakich announced items to be addressed by the committee. All recommendations will include costs estimates. A question was raised regarding the current union contract for the fire department. Cuyler agreed to research this issue and report to the Council.

Inter-Governmental Advisory Committee, Dick Shanahan, addressed the Council. Shanahan presented a draft copy of a mission statement for approval. Several issues currently being addressed by the committee include: - Committee members are collecting data - The $60,000 election bill due August, 1998. - Mary Morgan will prepare an inter-local agreement. - Clerk of Courts will be contacted regarding fines. Committee meetings will be held weekly in order to accomplish goals and objectives.

Personnel Advisory Committee Chairman, Robert Ayling, addressed the Council The committee has published the advertisement for the City Manager position nationwide in the City Manager Newsletter. The advertisement for the City Attorney position will be in the Florida League of Cities datagram. The closing date for acceptance of the applications is January 15th. The committee is looking at the later part of March for selection of the City Manager and the City Attorney. The mission statement will be completed next week. Ayling suggested a professional facilitator conduct a workshop to address the goals and objectives of the Council.

Councilman PETTERSEN suggested the Council acquire the Beautification MSTU as soon as possible. The dollars currently in the MSTU is $245916.11. A MOTION was made by Councilman PETTERSEN to direct the

City Attorney to notify the County of the following: 1. That the City is activating the Beautification Committee. 2. All balances of funds will be forwarded to the City of Marco Island 3. All incoming fees will be directed to the Marco Island City account. 4. The title of the Water Truck will be transferred to the City of Marco Island. The motion was second by Councilman Day. Motion carried unanimously.

Beautification Advisory Committee Chairwoman, Delores Bare, addressed the Council. The committee will present a mission statement after their next meeting. Bare discussed the grey water line issue which may present future problems. The committee will address issues such as sidewalks, lights, swales and several intersections.

Councilman DAY submitted a format for - (b) Intergovernmental Advisory Committee Tasking (Services) (c) Intergovernmental Advisory Committee Tasking (Cable Fees) (d) Beautification Advisory Committee Tasking (City Flag)

A MOTION was made by Councilman DAY, seconded by Councilman SOLDENWAGNER to approve all three tasking forms as presented. Motion carried unanimously.

Cuyler suggested that all requests be submitted to City Manager with a copy to the City Attorney.

A MOTION was made by Chairman COWIN, seconded by Councilman DAY, to nominate Erik Oldenburg to the Facilities Committee. Motion carried unanimously.

14. COUNCIL COMMUNICATIONS

Councilman SOLDENWAGNER discussed the importance of adopting point of order rules to allow each Council Member the opportunity to speak on issues. Councilman DAY suggested the Council consider purchasing a device with light bulbs and switch that Council Members can turn on when they wish to speak. The light device would also be helpful when voting on motions. It was agreed that Councilman DAY would research the light device and explain to City Manager the wishes of the Council. Ayling suggested a circular table for Council meetings.

Councilman BRANDT stated that the Naples City Council is refurbishing their meeting room and may have equipment that can be purchased by the City of Marco Island.

Chief Dwyer presented and distributed a memo from City Manager Camp regarding clarification of advisory committee agendas, minutes, and staff.

David Visser spoke on the Dela Park Place issue. All information regarding this issue has been forwarded to the City Attorney.

As there was no further business to discuss, the meeting adjourned at 4:08 P.M.

Respectfully submitted by Pat Berry, Interim Assistant City Clerk.

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